Investigator Meeting Services

Designing Events handles a myriad of tasks so you can focus on other critical elements of the clinical trial.

Pre-meeting services include:

• Develop onsite budget
• Create a comprehensive timeline
• Venue selection
• Negotiate and administer best contracts for venues, rooms, equipment, transportation, etc.
• Source temporary/rental on-site equipment
• Schedule ground transportation
• Establish audio/video plan
• Market to attendee list
• Online, phone and fax registration and data management
• Plan hospitality needs
• Organize all food and beverage for meals, breaks and receptions
• Recommend and organize social activities and off-site events
• Fully integrated travel services learn more

On-site investigator meeting services:

• On-site liaison with venue's conference services manager
• Manage all on-site equipment and logistics
• Receive and position shipped materials
• Setup and staff registration/welcome desk
• Setup and maintain meeting rooms and event areas
• Complete food and beverage management for meals, breaks, receptions etc
• Facilitate arrivals/departures
• Monitor audio/visual equipment readiness
• Oversee special events
• Review billing daily
• Manage social activities and off-site events
• Coordinate return shipping

Post-meeting services:

• Coordinate return shipping
• Comprehensive invoice reconciliation and evaluation
• Conduct post-event feedback and evaluations
• Provide event/meeting attendee data file
• Distribute thank you correspondence to attendees, speakers, and VIPs

Learn more about our Investigator Meeting Planner services.